GDPR and Privacy Policy
Website use – www.magdalenecoley.com (Site)
Magdalene Coley Photography is committed to safeguarding the privacy of its website users and its customers.
The Site uses a WordPress hosting platform through GoDaddy. Your data may be stored through WordPress.com’s and GoDaddy.com’s data storage, databases and their general applications. They store your data on secure servers behind a firewall.
The Site utilises systems that are designed to prevent unauthorised access to any personal data you may submit on the Site. The Site maintains data accuracy and guarantees the correct use of the information under this statement. The systems used at The Site comply with the latest security standards and include necessary electronic, physical, and managerial procedures, which help to protect the information collected online and to ensure and guarantee its correct and safe use. Nevertheless, due to the fact that no data can be 100% free on the Internet, I cannot guarantee that any information submitted to me will be totally secure and safe. Users provide the information at their own risk. The Site constantly assesses and evaluates the abilities of new technologies in providing the additional protection of the information where possible.
The use of magdalenecoley.com does not require any personal information when you visit the Site. Should you wish to provide your personal details regarding a product and/or service related enquiry, the information you provide will be protected from unauthorised access. The details below state the exact way in which information is handled by Magdalene Coley Photography.
Your Personal Information
By Personal Information I am referring to a visitor’s personal name, e-mail address and any other information they deem fit to provide. Personal Information can be gathered via an online contact form, by the posting of a comment in relation to content on the site, or by interacting with one of Magdalene Coley Photography’s Social Media platforms (Facebook, Instagram).
Under no circumstances will any Personal Information be used for anything other than the reason it has been submitted for.
All correspondence to Magdalene Coley Photography via email, social media, website, contact form, WhatsApp are password protected and Magdalene Coley Photography is solely responsible for the handling and managing of all personal data.
Personal Information obtained regarding an enquiry is stored within the medium in which it was received. Where a booking is made, all relevant Personal Information provided by the client will be stored electronically and password protected and only accessible to Magdalene Coley Photography.
All electronic devices where your Personal Information is stored, for example, mobile phone and desktop, all contain passwords. Images are stored on external hard drives which are password protected. Any paper documents where your Personal Information can be accessed are stored in a secure, private location only accessible by Magdalene Coley Photography.
Personal information shall not be shared with Third Party operators or websites, unless considered necessary when completing your transaction. For example, Magdalene Coley Photography uses professional photo printing labs to produce photographic prints to clients; Magdalene Coley Photography will use your surname and images to complete this order. In order to complete and deliver all other services, some information may be held on third-party databases (Shootproof, Dubsado, Stripe, Paypal) and Magdalene Coley Photography is confident that this information is secure. Please look at their individual Privacy Policies. This Site holds no responsibility for privacy policies on other sites, but endeavours to only work with GDPR compliant companies.
Magdalene Coley Photography may need to disclose Personal Information, when necessary, in the instance of insurance claim, or legal reason that may occur. Wherever possible Magdalene Coley Photography will inform those affected prior to the release of Personal Information.
Communication with You
Magdalene Coley Photography will need to contact you regarding your enquiry, booking, to collect fees or monies owed, or as otherwise necessary. For these purposes, I may contact you via email, telephone, text message, messenger and/or postal mail.
Images
GDPR legislation states that a photograph may contain some form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Magdalene Coley Photography will never photograph an individual as a means of unique identification or authentication unless contracted to do so. Guests at events, where Magdalene Coley Photography has been contracted to capture images, appear in photos taken by Magdalene Coley Photography as a part of the documentation of the event. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Magdalene Coley Photography as detailed in this Privacy Policy.
In terms of explicit GDPR compliance, clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of guests when viewed as a form of processing personal data is necessary for the legitimate interests of Magdalene Coley Photography as a photography business unless there is a good reason to protect a given individual’s personal data which supersedes those legitimate interests.
Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing Privacy Policy information to all guests at the event and the degree to which it would distract me from performing my job renders it infeasible to do. Clients are requested where possible to minimise any potential risk by making clear that photography will be taking place, either verbally of visually, thereby allowing attendees the opportunity of making it known that they do not wish to be photographed.
Magdalene Coley Photography may display any photographs to promote my business on the website, on social media, on photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Magdalene Coley Photography’s client(s). The rights of the people captured in these photographs are protected by Magdalene Coley Photography as detailed in this Privacy Policy.
Magdalene Coley Photography retains the full copyright of any photographs produced. Images captured at events will be retained for a minimum of one (1) year after the date of the event.
Your Right to Access information or Withdraw your Data
You have the right to contact Magdalene Coley Photography at anytime and ask to view the Personal Information that the business has stored on you. You have the right to ask to have such information deleted or removed. If you would like access to your stored data please contact Magdalene Coley at mags@magdalenecoley.com
External Website Links and Third Parties
This Privacy Policy outlines how Magdalene Coley Photography complies with the GDPR (General Data Protection Regulation). This Policy explains how Magdalene Coley Photography; collects, processes, manages and stores your personal details and what your rights are under GDPR and how they are adhered to.
This statement covers all areas in which Personal Information has been received according to information collection practices on www.magdalenecoley.com. The Site does not hold any responsibility for the privacy policies or content of other websites including but not limited to the sites affiliated to the Site that it may link to. I encourage you to review the Privacy Policy and Terms of Use of any Third Party company I may link to – prior to deciding to submit your personal information on other such sites.
Right to amend this Privacy Statement
Magdalene Coley Photography reserves the right to amend this Privacy Policy at any time. Changes shall be effective right upon posting up on the Site. Last updated May 2021.
If you have any questions or concerns about this Statement, you are invited to contact me at email: mags@magdalenecoley.com